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Reports from
Trainers' Workshops 2009 - 2011 |
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Apologies: Paul Abbott, Pete Merrin, Colan
Robinson, Judith Hindley, Richard Cheney, John Garan, Chris Whitworth, Anne
Maskell, Tim Baker, Peter Cormie, Chris Tiley Attending: Rebecca Matthews, Ben Jones, Matt
Leigh, Neil McKay, Ian McKelvey, Martin Priest, Jonathan Katz, Jime Evans,
Alan Agnew, Anthony Hereward, Richard Cockshott, Sarah Keast, Sarah Shaw,
Dan Rainbow, David Roberts, Oliver Scott, Will Hynds, Stephanie Jackson,
Stefan Schuh, Charles Sidebotham, Howard Ball, Simon Purchas, Rob Beckett,
Mark Morris, Linda Simpson, Mark Reeves.Julie Boissonade, Andrew Partington,
Carol Clark, Lin Davies Top Tip by Mark Reeves Discussed the distressing
episodes of unexpected deaths which have befallen registrars early in their
attachments, and how to support them. Breaking bad news to colleagues was
discussed, as well as dealing with a complaint. A Buddy System between GPs
was mentioned. My Problem by Matt Leigh Fascinating insight into the
difficulties in dealing with a "failing" registrar and an excellent
powerpoint presentation. The process of triangulation was explained.
Important message was to involve others very early. There is the possibility
of a double training grant if the registrar is assessed as needing extra
input. Teaching Consultation Skills
-The Hill by Ian Mckelvey This excellent presentation has
been uploaded to the trainer's website.
Click here to run
it or save it. Small groups were facilitated by
the TPDs. Unfortunately no-one had brought any material for consultation
analysis, but never mind, there's always role play...... TPD Presentation Outline of programme for ST1, ST2
and ST3. Mark demonstrated how to navigate
the clouds website. OOH-there is a website
link. Reminder that ST1 and ST2 have to do 6 sessions in 6 months, and
these should be a mixture of sessions in the acute GP service, MIU, duty
DNs, and extended hours in GP. They are allowed one observed session in
SERCO Mock Interviews on June 20th Please liaise with the TPDs. This
year the ST3s will also be submitting CVs and job applications Change Management Project A reminder that all ST3s should
be well on their way by now Women's Health Can be difficult for male
Registrars to gain experience. There is an opportunity for experience of
both women and men's sexual health problems in the sexual health clinic in
Falmouth Educational Supervision
by Mike Waldron and Chris Cuff Examples of e-portfolio entries
were circulated to be commented on, and then these were scrutinised in small
groups. This gave the opportunity for peer review and greatly helped
bench-marking . Excellent interactive session Reflection and Feedback The current format of 2 whole
days and 3 half days was largely favoured Currently one whole day is booked
for February 8h 2012, and half days were requested in December, April/May
and June/July with another whole day mid September The Top Tip and My Problem were
very well received although some-you know who you are-have been reluctant to
participate in the alphabetical rota. I am now handing on the position
of "chair" to Jim Evans and Anne Maskell . They will be chairing/organising/minuting
the meetings for the next 12months Thank you to everyone for all
your support over the last 12 months. It has been great fun and an enormous
privilege Carol Clark
Mark Reeves, Dan Rainbow, Jim Evans, Linda Davies, Mark
Morris, Linda Simpson, Gordon Campbell, Richard Cockshott, Dan Stennack
Present:
Tamsin Craze, Chris Whitworth, Andrew Partington, Anthony
Hereward, Anne Maskell, Stefan Schuh, Will Hynds, Chris Saitch, Judith
Hindley, Jonathan Katz, Sarah Shaw, Carol Clark
Minutes of last meeting agreed
Top Tip and My Problem
Due to holidays, these were deferred until the next meeting.
Educational Supervision
The letter from Mike Waldron was discussed. Across the
(small!) group present there was a range of opinions. When completing the
reviews, some linked to specific COTS, log entries or CBDs, while others
were more generic, and wrote "see COTS" etc. It was agreed that the evidence
needed to be very specific and detailed if finding a supervisee to be
underperforming, but possibly the more generic approach may be appropriate
for the majority. It was hoped to establish some benchmarking and peer
review using live examples at the next meeting in September.
Anomalies were highlighted in the allocation of educational
supervisees. Some trainers never saw their supervisees as their ST1 or ST2
placements in GP were with another practice, and some supervisors had their
supervisees in the same practice but with a different trainer. Who then
should do the reviews? This was presumed to be due to the paucity of
Doctors joining the scheme a few years ago.
Equality and Diversity
Training
Most had completed this on-line tutorial and test. Not all
had passed! A link can be found on the Deanery Website
Next Meeting
An all day meeting (9.30-16:30) is planned for September
21st at the Postgraduate Centre. Items for the agenda were discussed and a
draft plan drawn up
9.30 Welcome and coffee
10.00 Top Tip
10.30 My Problem
11.00 Break
11.20 Teaching Consultation Skills. A Presentation was
proposed-possibly by Ian McKelvey-Chris agreed to ask him to present the
hill model of the consultation, followed by small group work analysing
consultation recordings facilitated by Lin, Linda and Mark
Lunch: It is very much hoped that Mike would repeat the
wonderful lunch he provided in February
Afternoon
Educational Supervision
Whole group presentation-speaker yet to be volunteered-then
small group work with live examples. Volunteers please to show examples,
having requested the permission of your supervisee, of course
Feedback
How has the split between half days and whole days worked?
What would the group like to do in 2012? There is already one whole day
booked for February, but should we book more whole days or more half days?
Agenda Planning for 2012.
Present:
Peter Cormie,
Rcihard Cheyne, Jonathan Katz, Dan Rainbow, Sarah Shaw, David Roberts,
Andrew Partington, Martin Priest, Jan Knobloch, Richard Cockshott, Julie
Boissonade, Chris Saitch, Will Hynds, Paul Abbott, David Hood, Carol Clark
(Chair)
Apologies
from:
Gordon
Campbell, Chris Whitworth, Howard Ball, Jim Evans, Tim Baker, Anthony
Hereward, Rob White, Helen Burns, Ian McKelvey, Mark Reeves, Matt Leigh
Excellent presentation from Richard Cheyne,
briefly summarised as
Confidentiality of SD cards and memory sticks discussed. No-one reported
using encrypted or password protected devices, just standard.
The
presentation of the "top tip" at the next meeting scheduled for June 29th
fall to Howard Ball (apologies already received from Tim Baker)
There was no
presentation of "My Problem" this time. Matt Leigh will be
presenting in September. Following the alphabetical list, Anne Maskell will
hopefully be presenting on June 29th
Educational
Supervision:
The latest
update from Trudi Geach was discussed. Many negative comments were made ,
including:
Increasing
demands made on supervisors without consultation.
A
copy of the letter will be sent separately to the trainers to allow for
individual trainers who were not at the meeting to read it and decide
whether or not they wish to have their names associated with it
Next Meeting:
Wednesday June 29th 2pm Postgraduate Centre RCHT
Attendees: John Garman, Neil McKay, Stefan Schuh, Charles Sidebotham, Rob White, James Tait, Alan Agnew, Judith Hindley, Rob Beckett, Tim Baker, Matt Leigh, Anthony Hereward, Jim Evans, Will Hynds, Simon Purchas, Jonathan Katz, Richard Cockshott, Andrew Partington, Ben Jones, David Hood, Martin Priest, Dan Rainbow, Ian McKelvey, Mark Morris, Linda Simpson, Linda Davies, Julie Boissonade, Mark Reeves, Carol Clark Minutes of previous meeting: Not all trainers had received copies of the previous minutes. It was agreed that the acting chair, Carol Clark, would ask all trainers present to list their emails. The list was subsequently handed to Trudy Eddy (Trudy.Eddy@cornwall.nhs.uk) to update. Presentations: Sarah Keast presented an excellent and stimulating account of her recent training experiences with a registrar on maternity leave and returning to part-time training. Alan Agnew shared his recent trip to the nightmare that is Croydon with an insight into how the CSA works. Remember to ask for a chaperone before examining the prosthetic breast model! After coffee, Mark Morris and Linda Davies gave the whole group a presentation on Cambridge Calgary with a little theory and a useful handout containing the facilitator's outline. They recommended the website www.skillscascade.com (or Google ALOBA) Small Group Workshops: 3 groups put theory into practice and analysed recordings of consultations and tutorials Special Thanks to Mike Waldron for a fantastic lunch. Can we repeat this on the next whole-day workshop please?
Mike Waldron and Chris Cuff joined the group for a deanery update. All training practices will have an ST3 in 2012. If a practice with multiple trainers has not yet had experience of a particular year group please email Mike or Chris Performance list problems: Trainees need to apply as soon as possible as two months is needed to get on the Performers list. Ask your Practice Managers to remind future trainees to apply in time. ST1s have a two month period of grace for paperwork to be completed. The definition of "supervised work" during this time is unclear. Workshops: Three groups formed workshops, each looking at a specific year group of trainees, to benchmark and discuss training Tea Due to time pressures, the group voted to postpone the small group workshops on eportfolios and moved straight to reflection and planning Dates next Trainer Meetings Wednesday May 11th 2011 2-4pm Wednesday May 25th 2011 - mock interviews day Wednesday June 29th 2011 2-4pm Wednesday September 21st all day 9.30-4.40
Wednesday February 8th 2012 all day May 25th
is mock interviews so please can we have lots of volunteers. Chair: Carol Clark agreed to act as chair for 2011 and Jim Evans volunteered for the role in 2012. The group agreed that the funds available to support the trainer's group would go to the chair to support their administrative work Planning of next meetings: Suggestions include E-portfolio Educational Supervisor reports-sharing "live reviews" Ben Jones - ARCP panel experience CBD - incorporating new guidelines; does it work? Please email
any suggestions you have - I promise not to interpret it as volunteering!
Trainers present: Chris Saitch, Sarah Shaw, Jim Evans, Martin Priest, Stefan Schuh, Rob Beckett, Charles Sidebotham, Dan Rainbow, Richard Cockshott and Andrew Partington. 1. The minutes of the last workshop were reviewed and agreed. 2. Matters arising from the last workshop. Concern was expressed that the workshop has yet to find a chairperson. It was agreed to explore the possibility of paying a fee to encourage someone to take this over, Jim suggesting £200 per year from the available deanery fund. Charles suggested that all trainers could contribute from their CPD money. The job would involve formulating the agenda, chairing the meeting, and writing and circulating the minutes. Concern was also expressed about the lower attendance in spite of the increasing number of trainers, and that attendance should be emphasised during trainer re-approval visits. 3. Top tips. Andrew discussed how (a) his practice in Fowey run a journal club every week, with the minutes being recorded on either .html or .pdf files so that papers could be hyperlinked via the internet to each discussion. This enables easy recall of a paper which could have been discussed some months ago. (b)The second topic was a discussion of CSA practice which takes place with the two trainers and two trainees in the practice, with either a trainer or a trainee acting as a simulated patient. It is an easy matter to create a scoring card. Among the book resources available for this are nMRCGP Practice Cases by Raj Thacker ISBN 1-905635-52-4 and Consultation Skills for the new MRCGP; practice cases for CSA and COT by P.Naidoo ISBN 978-1904842606. This latter book comes with a DVD which will give you much cause for discussion. (c) Practice Intranets were briefly discussed in the context of sharing resources. The date for the next meeting was confirmed as 2.2.2011. This will take place in the Postgraduate Centre. Mike Waldron is arranging some lunch!
In no particular order: Dan Rainbow, Martin Priest, Sarah Shaw, Simon Purchas, Ben Jones, Julie Boissonade, Chris Saitch, Anne Maskell, Andrew Partington, Jim Evans, Matt Leigh, Carol Clark, Mike Waldron There was a general discussion around the proposed format of future Trainers’ Workshops. Carol and Mike fed back to the group that the vast majority of e-mail correspondence in response to the minutes of the previous workshop had been in favour of whole day workshops in future. However, the trainers present were keen to continue with some half day workshops and so the following format was agreed; TWO whole day workshops per year and THREE half day workshops per year The next two workshops have been booked at the Postgraduate Centre, RCHT: Wednesday 8th Decenber 2010 half day 2-4pm (agenda attached) Wednesday 2nd February 2011 whole day 9.30-4pm (proposed agenda attached) Mike Waldron discussed speed dating as outlined in the minutes of the last meeting on 8/9/2010 and it was agreed to discontinue this method of allocation for ST3s Performance List Concern was raised over the three month wait for ST3s to get on the performance list, meaning they will have to apply in May MW will speak to Julia or Karen Mitchell about this Reminder Reminder that ST3 assessments have to be at 10months in time for college panel Chair of Trainer’s Group No volunteers-yet. Carol agreed to take minutes Wednesday December 8th 2010- Half Day Session 2-4pm Agenda: 1. Minutes previous meeting2. Matters arising 3. “My problems and how I resolved it”- It was suggested that this could be a regular feature of workshops and that presenters would be selected on a rotational “volunteer“ basis. Starting with Ben Jones and continuing alphabetically. If you are unable to present in your allocated slot then please e-mail the next in line to swop 4. “top tip”-book or resource- Again suggested as a regular feature, a contribution running in alphabetical order of e-mails starting with Andrew Partington 5. Review of video tutorials.
Anne, Jim, and Matt have very
kindly volunteered to bring in recordings of their registrar tutorials to
share with the group, and will show 5-10 minutes of excellent or not-so
excellent teaching for peer review and analysis possibly in small groups
depending on numbers present.
Wednesday February 2nd 2011 - Whole Day
session 9.30-4pm 1. Minutes previous meeting 2. Matters arising 3. “my problem”- Sarah Keast tbc 4. “top tip” - Alan Agnew tbc 5. Cambridge-Calgary presentation - MW tbc 6. Coffee break 10.30-11 7. Small group work-CG analysis. 1hr Volunteers required to bring along recordings of their own consultations or tutorials for practical experience of CG analysis. We have 3 rooms booked. 8. Presentation -CSA What registrars can expect, update on change in marking standards. DVDs of examples will be brought by Mike Waldron Lunch and networking . MW has very kindly volunteered to look into the provision of lunch. It is anticipated attendees will make a small financial contribution. 9. Small group work-Benchmarking Suggested 3 groups each focussing on ST1s, ST2s or ST3s. Looking at topics such as when do you move to or from 20 minutes consultations etc. 10. Tea break 11 Small group work-eportfolio Using 3 rooms “live” analysis of supervisees’ reports. What constitutes an outstanding report? What is cause for concern? Educational Superviser volunteers please 12. Whole group-reflection and planning What was good about today and is worth repeating in the next whole day workshop planned for September 2011? What needs changing? Arrange dates next workshops.
In no particular order: Jonathon Katz, Chris Whitworth, Judith Hindley, Simon Purchas, John Garman, David Hood, Carol Clark, Mark Reeves, Martin Priest, Alan Agnew, Dan Rainbow, David Roberts, Richard Cockshott and Mike Waldron. We had a productive meeting , but did not feel that we were quorate, with the small numbers present, and thus did not make any binding decisions. However we did come up with a number of ideas and models for running the Workshop,that we ask Trainers to consider and rank. Please feedback to Mike and Carol Clark before the next Meeting on 6/10 with your first and second preferences. The most underrepresented cohort were the experienced trainers and Jonathon and Chris kindly spent a considerable time working with the other Groups and not considering, in great detail, the needs of experienced trainers. I am very grateful to them and to all the Trainers present for working hard and coming up with some excellent suggestions. There was general agreement that the Workshop worked best when it was well organised and when there were Specific Aims and Objectives.( No surprise to the educational theorists in the group) There was a consensus of opinion that the Workshop should provide:
In addition those present valued the extra opportunities created by splitting up experienced and newer Trainers for at least part of the session and there was a general consensus that the group was now too large to spend the whole afternoon working together. This theme was present in all the Models outlined below and all of the subgroups when asked to consider what might be a perfect Workshop all wanted some time for Socialising and Reflection
Whole day c 4 times/annum
Deanery Information Model 2: similar format to current but organised into different activities ½ Day
as currently Small
Group - 45 mins - Focused Discussions Timing should be flexible as necessary. Model 3: from the foodies Smaller locality based groups-meeting in the evening for a meal provided by Pharmaceutical sponsorship. A menu of events to include most of the above. I’m sure they mentioned Reflection over the Brandy and petit fours. Model 4: the needing TEA group ( I eventually got the hint!) ½ day as current
Notices and deanery Information * * * We also talked about: New Visiting Forms The Conference Speed
Dating
The new form for Trainer Assessment visits has been piloted in Exeter and Torbay. Some changes have been made to the forms and processes following this pilot. We plan to do Trainers’ Assessment visits using the new forms, though we will ,of course accept existing Applications on the old forms during a change over period. The feedback has been that these forms are more useful, less esoteric and there should be no surprises on the Day. As you will remember, the plan is that we visit all the Teaching components of the practice at a single visit i.e we’ll also look at the medical student trainers and foundation Trainers at the same time. This may involve some alteration of visit dates across a practice. eg If Dr Smith is due a visit in March 2011 and Dr Jones in May 2012 we’ll probably aim to visit them both in October 2012. Chris, the TPDs ,Steve Watkins from PMS and I will be trying to sort out a programme over the next few months. The Conference: This has been a very difficult time for the Deanery over the last few months coping with the current financial difficulties and a significant change in the rules regarding funding of Educational events. The
Conference with its huge cost , largely due to the residential component,
has attracted particular scrutiny. Clearly The DoH, the SHA and I’m sure us
all as individuals do not want to attract the public distaste that
accompanied the scandals around our MPs expenses. The costings have been
made more difficult by very little interest, at this point, from Big Pharma
in supporting the conference. Allocation of ST3s to Practices: This year we have appointed 30 doctors to ST1. We think that our numbers will return to 24 in each year from next year (though there is, allegedly, still a political will to increase the numbers of GPs in Training this will not happen until there has been a reduction in Hospital specialty Training) We expect , by the end of 2010, to have 26 training Practices and approaching 50 trainers. We all felt that Speed dating would be difficult with these numbers. We agreed, pending Ratification from a larger body of Trainers that we should adopt a different model for ST 3 GP placement. Chris and Mike will decide with the Chair of the Workshop(?) which practices will have Trainees placed, being sure to be fair. (in 2012 all practice will be full and 6 will have 2 ST3s-in following years 2 practice will not have an ST3 , but we will ensure that they have ST2 etc) We will ask all the Trainees to rank all the available vacancies 1-30. We will then use the trainees ranking at interview to decide where they go. This removes any element of Trainer choice, but all the Trainers present felt this was acceptable. If anybody feels very strongly that this is unacceptable please let me and Carol Clark know and we will discuss it again on 6/10/2010 before coming to a final decision. Finally: Carol Clark has agreed to lead the next Workshop. She does not feel that it would be appropriate for her to Chair the Workshop at this stage in her Cornish training career and so you are still , as a group, looking for a Chair ! Best wishes, Mike
Also JK will
liase with Linda about a session on video consultation analysis for next
terms workshop.
Faculty
Development Programme for trainers development discussed eg. masterclasses,
Experience Trainers Course, New Trainers Support Classes, ES support
training, small group w/shops, video analysis.
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